Vital Records

Request Vital Records by Mail

Vital records include birth certificate, death certificate, and marriage license records. In order to request a vital record by mail, the applicant must follow these steps:
  1. Complete the appropriate application form
  2. The application must be notarized
  3. Include a photocopy of valid photo ID
  4. Include a check or money order paying the certified copy cost of $20
  5. Mail the notarized application with payment and photocopy of current, valid photo ID to:
    • Hardin County Recorder
      Attn: Vital Records
      1215 Edington Avenue, Suite 4
      Eldora, IA 50627
  1. Recorder

    Physical Address
    1215 Edgington Avenue
    Suite 4
    Eldora, IA 50627

    Phone: 641-939-8178
    Fax: 641-939-8245

    Monday - Friday
    8 a.m. - 4:30 p.m.

  1. Birth Records
  2. Death Records
  3. Marriage Records
  4. State Certified Copies

Birth Records

View the Application for Birth Certificate (PDF)

Birth records begin at the year 1880. Certified copies are $20 and only available to entitled parties:
  • Parents
  • Children
  • Spouses
  • Grandparents
  • Siblings
Individuals requesting a birth record must prove entitlement by showing proper identification. County registrars may only issue copies of birth events that occurred in their county.

Vital Records Not Authorized for County Registrars

County registrars are not authorized by law to have records of:
  • Single-parent births prior to July 1, 1995
  • Adoptions
  • Delayed registrations
  • Legal changes of name
  • Any record ordered sealed by a court of law

Telephone Information Release Prohibited

Per Iowa law, information about a specific record is not available over the telephone or by prepared lists. Iowa law provides for public viewing in the county where the record is maintained, or certified copies issued to entitled persons.

Birth Records from 1921 - 1941

Birth records between the years 1921 – 1941 must be requested through the Iowa Department of Public Health.